Unlocking Notion's Potential: How to Import Any Template Into Your Workspace

Key Takeaways

Most templates require using the "Duplicate" button in the top-right corner of a template page to copy it to your workspace
Templates can be found in multiple places including Notion's official gallery, community marketplaces, and article links
Once imported, templates are fully customizable to fit your specific workflow needs and preferences

Understanding How to Import Notion Templates

Importing a template into Notion is a straightforward process that can significantly enhance your productivity. Whether the template was mentioned in an article, found in Notion's gallery, or shared by a content creator, the process follows a similar pattern. Here's how to bring that template into your workspace:

Following Template Links

If the article you're reading has provided a direct link to the Notion template, simply click on that link. This will open the template in your browser, where you'll see a preview of its design and functionality. From there, you can import it using the duplication method described below.

The Duplication Method

The most common way to import templates into Notion is through duplication:

Open the template page (either through a link or after finding it in Notion's gallery)
Look for the "Duplicate" button in the top-right corner of the page
Click this button to create a copy in your workspace
Select which workspace you want to add it to (if you have multiple)
Wait for the duplication to complete (usually takes just a few seconds)
The template will now appear in your sidebar, ready for customization

Alternative Method When No Duplicate Button Exists

If you don't see a "Duplicate" button on the template page, try this workaround:

Create a link to the template on one of your existing Notion pages
Click on this link to open the template
Click the three dots (...) next to the page title
Select "Duplicate" from the dropdown menu
The template will be added to your workspace

Where to Find Notion Templates

Notion Template Gallery

Notion provides an official template gallery with hundreds of pre-designed templates for various purposes:

Open Notion and click on "Templates" in the left sidebar
Browse through categories or use the search function
Click on a template to preview it
Use the "Duplicate" button to add it to your workspace

Community Resources

Beyond the official gallery, there are numerous places to find templates:

Notion Marketplace: Community-created templates, both free and paid
Content Creator Websites: Many Notion experts create and share templates
Reddit (r/Notion): Community members frequently share templates
YouTube: Tutorial videos often include template links in descriptions

Finding Templates Mentioned in Articles

If you're looking for a specific template mentioned in an article, check for:

Direct links within the article text
Link buttons or call-to-action sections
Resource sections at the bottom of the article
Author's profile/bio section with template links

Step-by-Step Visual Guide to Importing Templates

Video Tutorial

This video provides a clear visual demonstration of how to import any Notion template, whether it's free or paid. It walks through the entire process step-by-step, making it easy to follow along:

The video above demonstrates exactly how to find the "Duplicate" button and use it to import templates into your workspace, addressing common issues users might encounter during the process.

Visual Reference: Importing Templates

Key Template Import Elements

These images show what to look for when importing templates into Notion:

Example of a Personal Dashboard template in Notion's marketplace. Look for the "Duplicate" button in the top-right corner of this preview to add it to your workspace.

Example of a Workspace template that you might find linked in an article. The duplication process works the same for all templates regardless of their source.

Common Template Types and Their Use Cases

Template Type	Common Features	Best For	Typical Customizations
Personal Dashboard	Goal trackers, habit trackers, daily planning	Personal organization and productivity	Adding custom categories, adjusting time frames
Project Management	Kanban boards, Gantt charts, task databases	Team coordination and project tracking	Modifying task properties, adding team members
Content Creation	Article outlines, publishing schedules, idea banks	Writers, bloggers, content marketers	Customizing content categories, adding SEO fields
Research Organization	Citation databases, note-taking systems, literature reviews	Students, researchers, academics	Adding custom metadata fields, linking to references
Business Operations	CRM systems, invoice tracking, employee databases	Small businesses and entrepreneurs	Customizing client fields, adding financial calculations

Understanding Template Structure

mindmap root["Notion Template Structure"] Pages Main dashboard Content sections Resource pages Databases Primary databases Linked databases Views Table Gallery List Calendar Board Components Text blocks Embeds Media Formulas Properties Text fields Select options Date fields Relation fields Rollups Organization Links between pages Navigation elements Template buttons