Unlocking Your Corporate Travel Savings: National & Enterprise Discounts Now Active in SAP Concur!
Your guide to understanding activated discounts, rate displays, and booking features in the New Concur Travel platform.
We are pleased to provide an update regarding your corporate travel program. The negotiated discounts with key car rental partners have been successfully integrated into your SAP Concur Travel configuration, streamlining your booking process and ensuring access to preferred rates.
Key Highlights of Your Updated SAP Concur Travel Configuration
- Corporate Discounts Activated: Your special rates with National (Most Preferred) and Enterprise (Preferred) are now live and operational within SAP Concur Travel.
- Rate Transparency in nCT: The New Concur Travel (nCT) platform displays car rental prices inclusive of the base rate, taxes, and fees, offering a comprehensive upfront cost.
- Current Booking Sort Order: Rental options in nCT are currently sorted first by car type (e.g., compact, SUV) and then by price. Custom sorting options are anticipated in future updates.
Confirmation of Discount Activation
Seamless Access to Preferred Rates
We can confirm that your corporate discounts for National (designated as Most Preferred) and Enterprise (designated as Preferred) have been successfully activated within your SAP Concur Travel Configuration. This activation ensures that your negotiated rates, as stipulated in your attached contract, are fully integrated and operational within the system. Rigorous testing has been conducted, verifying that these preferred rates are accurately reflected during the booking process. This aligns with SAP Concur's standard procedure where configured discounts are automatically applied, providing seamless access for all users.
The system now pulls live rates directly from suppliers like National and Enterprise, ensuring your corporate discounts are factored in automatically. This is part of SAP Concur's commitment to streamlining travel management and maximizing cost-saving opportunities for your organization.
Enterprise Rent-A-Car, one of the preferred partners with activated discounts.
Understanding Rate Display in the New Concur Travel (nCT) Platform
Comprehensive Cost Overview
It's important for users to be aware of how rates are presented in the New Concur Travel (nCT) platform. When searching for car rentals, the displayed price is an all-inclusive figure. This means it incorporates not only the base rental rate but also all applicable taxes and fees. This approach is designed to enhance transparency, allowing travelers and approvers to see the total cost upfront, facilitating more informed budgeting and decision-making. This differs from some systems that might show a base rate initially, with taxes and fees added at a later stage of the booking.
Example:
If a contract rate is $50/day (base), and taxes/fees amount to $10/day, the nCT platform will display the rate as $60/day.
Navigating Car Rental Sorting in nCT
Current and Future Sorting Capabilities
Currently, when you search for car rentals within the nCT platform, the results are organized using a default sorting logic. The system first prioritizes results by car type (size) – for example, grouping all compact cars, then mid-size, then SUVs, etc. Within each car type category, options are then sorted by price, typically from lowest to highest.
SAP Concur is continually working to enhance user experience. Future platform updates are anticipated to introduce more customizable sorting options. This could allow users to sort by preferred supplier, proximity, or other criteria. However, a specific rollout date for these enhanced sorting functionalities has not yet been announced. We recommend regularly checking the monthly release communications from SAP Concur for the latest information on new features and system updates. These communications are the best source for staying informed about evolving platform capabilities.
Car rental options are sorted by type and price in the nCT platform.
SAP Concur Travel Management: Key Feature Comparison
This radar chart illustrates the perceived effectiveness of SAP Concur with activated corporate discounts compared to a manual booking approach across several key travel management aspects. The scores (out of 10) reflect general benefits, where higher scores indicate better performance. SAP Concur typically enhances cost savings, booking efficiency, policy adherence, rate transparency, and supplier integration due to its automated processes and centralized system.
Maximizing Your Benefits: Best Practices
Leveraging Your SAP Concur Configuration
To ensure your organization fully benefits from the activated corporate discounts and the SAP Concur Travel platform, consider these best practices:
Optimize the Booking Process:
Always initiate travel bookings, especially for car rentals with National and Enterprise, through the SAP Concur interface. This ensures that your pre-configured corporate rates are automatically applied, maximizing cost savings and compliance.
Regular Rate Verification:
Periodically, it's advisable to test your configurations within the Travel System Admin section of SAP Concur, if you have access, or request your administrator to do so. This involves cross-checking that the displayed rates match your contractual agreements with suppliers, including any negotiated inclusions like Loss Damage Waiver (LDW) or other benefits.
Effective Discount Management:
Maintain clear communication and coordination with your fulfillment travel agency regarding any updates or changes to discount codes. This is particularly important if your organization utilizes integrations like Concur TripLink, as it helps ensure continuous access to negotiated rates across all booking channels linked to Concur.
Educate Your Users:
Share this information widely with your team members who book travel. Ensure they understand that rates displayed in nCT are inclusive of taxes and fees, which is crucial for accurate budget planning and expense reporting. Awareness of preferred suppliers (National and Enterprise) should also be reinforced.
Monitor System Updates:
Encourage relevant personnel to subscribe to or regularly review SAP Concur's monthly release communications. These updates provide vital information on new features, such as potential custom sorting options, bug fixes, and other enhancements that could further refine your travel management processes.
By adopting these practices, your organization can achieve greater efficiency in travel management, minimize booking errors, and fully capitalize on the cost-saving potential of your negotiated corporate discounts through automated application within SAP Concur.
Visualizing the Discount Activation Process
Understanding the Workflow in SAP Concur
The mindmap below illustrates the key stages involved in activating and utilizing corporate discounts within the SAP Concur Travel ecosystem. It highlights the journey from initial contract negotiation through system configuration, user booking, and ongoing management.
(National & Enterprise)"] id1b["Identify Preferred Status
(Most Preferred, Preferred)"] id2["SAP Concur Configuration"] id2a["Travel System Admin Setup"] id2b["Loading Discount Codes/Rates"] id2c["Supplier Integration
(National, Enterprise)"] id3["Activation & Verification"] id3a["Discount Activation"] id3b["Test Bookings"] id3c["Rate Accuracy Check
(vs. Contract)"] id4["User Experience in nCT"] id4a["Booking via Concur Portal"] id4b["Rate Display
(Base + Taxes + Fees)"] id4c["Default Sorting Logic
(Car Type -> Price)"] id4d["Awareness of Monthly Releases
for Future Features (Custom Sort)"] id5["Benefits & Outcomes"] id5a["Cost Savings Realized"] id5b["Streamlined Booking Process"] id5c["Improved Policy Compliance"] id5d["Enhanced Reporting Capabilities"] id6["Ongoing Management"] id6a["Monitoring Release Notes"] id6b["User Training & Communication"] id6c["Periodic Rate Audits"]
Summary of Key Information
The following table provides a concise overview of the current status and features related to your National and Enterprise corporate discounts within SAP Concur Travel:
| Aspect | Details for National & Enterprise in SAP Concur |
|---|---|
| Supplier Status | National: Most Preferred Enterprise: Preferred |
| Discount Application | Automatically applied when booking through SAP Concur Travel. Verified against contract. |
| Rate Display in nCT | Total price shown (base rate + taxes + fees). |
| Current Sorting Logic (nCT) | 1. Car Type (Size) 2. Price (within type) |
| Future Sorting Updates | Custom sorting options are anticipated. Release date not yet determined. |
| Key Action for Updates | Refer to SAP Concur's monthly release communications. |
Frequently Asked Questions (FAQ)
How do I know the corporate discount is applied?
The discounts for National and Enterprise are automatically applied when you book through the SAP Concur Travel platform. The system is configured with your negotiated rates. Test bookings have confirmed these rates are reflected correctly.
Why does the price in nCT look higher than the base rate in my contract?
The New Concur Travel (nCT) platform displays the total rate, which includes the base rate plus all applicable taxes and fees. This provides a more complete picture of the cost upfront, rather than showing just the base rate initially.
Can I change how car rental options are sorted in nCT?
Currently, the default sorting in nCT is by car type (size) and then by price. While custom sorting options are planned for future updates, this functionality is not yet available. Please check the monthly release communications from SAP Concur for updates on this feature.
Where can I find the latest information about SAP Concur Travel updates?
SAP Concur provides monthly release communications that detail new features, enhancements, and important system updates. These are the best source for the most current information regarding the platform, including any new sorting options or changes to the nCT interface.
Recommended Next Steps & Further Reading
- How can I explore managing corporate discounts for other travel vendors within SAP Concur?
- Where can I find a detailed guide on navigating and using the New Concur Travel (nCT) booking interface effectively?
- What are the benefits of SAP Concur TripLink and how does it integrate with corporate travel programs?
- What are some best practices for ensuring our travelers adhere to company travel policy when using SAP Concur?
References
Last updated May 7, 2025